Medical Administrative Assistant – Tacoma, Washington

Frontera Search Partners is recruiting a Medical Administrative Assistant for a full-time opportunity supporting a Veteran-focused clinic in Tacoma, Washington.

This position offers a consistent Monday-through-Friday schedule in an established facility. The Medical Administrative Assistant will help maintain an organized, professional environment while supporting Veterans, practitioners, and daily clinic operations.

The schedule is 7:45 a.m. to 4:45 p.m. Travel between facilities is not required.

Medical Administrative Support in Tacoma

• Location: Tacoma, Washington 98403
• Facility type: Veteran-focused examination clinic
• Schedule: Monday through Friday
• Hours: 7:45 a.m.–4:45 p.m.
• Assignment schedule: Full time
• Work setting: In person
• Travel required: No

Administrative Support in a Veteran-Focused Setting

The Medical Administrative Assistant helps create a smooth and respectful experience for Veterans visiting the clinic. This includes providing front-office support, coordinating information, and helping the clinical team stay organized.

The position requires someone who communicates clearly, pays close attention to details, and remains calm while managing multiple administrative priorities. The right person will understand the importance of professionalism and discretion when working with Veterans and sensitive information.

Responsibilities

• Welcome Veterans and assist with the clinic check-in process.
• Provide professional front-desk and administrative support.
• Answer incoming calls and route questions appropriately.
• Confirm appointments and communicate scheduling information.
• Maintain accurate demographic and appointment information.
• Prepare paperwork and administrative materials for scheduled visits.
• Help coordinate the daily flow of Veterans through the clinic.
• Communicate schedule updates to practitioners and clinic staff.
• Maintain organized electronic and paper records.
• Handle sensitive information with discretion.
• Support general data entry, scanning, filing, and document management.
• Keep reception and administrative work areas organized.
• Follow established privacy, security, and administrative procedures.

Qualifications

Required

• Experience providing administrative or customer-service support
• Strong organizational and data-entry skills
• Clear written and verbal communication
• Professional and respectful interpersonal skills
• Ability to handle confidential information appropriately
• Comfort working in a structured medical-office environment
• Ability to manage several priorities while maintaining accuracy
• Availability Monday through Friday from 7:45 a.m. to 4:45 p.m.

Additional client-specific requirements will be reviewed during the screening process.

What to Expect Working with Frontera

Frontera is a boutique healthcare staffing agency focused on clear communication, responsive support, and long-term professional relationships.

You’ll work with a recruiter who explains the opportunity, keeps you informed, and provides straightforward next steps throughout the application and onboarding process.

Our team respects your time. We provide realistic expectations, answer questions directly, and remain available throughout the process.

Application Process

1. Submit your application online with a current resume.
2. If your experience aligns with the position, a recruiter will contact you for an initial screening.
3. Your background and availability will be reviewed with you.
4. With your approval, your profile will be presented directly to the facility.
5. You’ll interview with the hiring team.
6. Onboarding begins after mutual agreement.
7. Your start date will be confirmed once all requirements are cleared.